Project Change Requests (Scope, Budget, Timeline)

Last reviewed: April 2026

Projects change. The risk is not that change happens. The risk is that the team keeps going as if the original approval still perfectly fits reality.

When to consider a change request

Common triggers:

• timeline materially slips
• deliverables change
• cost allocation changes materially
• vendor arrangements change
• project phases need to be re-sequenced

What to document

Prepare:

• what changed
• why it changed
• impact on objectives
• impact on budget or timeline
• whether outcomes remain achievable
• evidence supporting the request

How to reduce risk

• identify changes early
• do not hide them in later claim paperwork
• keep the project narrative consistent
• preserve records showing the commercial reason for the change

Important note

Warning: Scope drift that is not documented in time can undermine both trust and claimability.

Next step

Continue to Recordkeeping Requirements.